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Module 13 / 18

Audit Access

A read-only door for anyone who needs to look.

An auditor portal with awarding-body branding and watermarked exports, handed over as a single link — they see what they need and nothing else.

Verifier portalLOGIN · READ-ONLY
RIVERSIDE SKILLS · EQA PORTAL7 DAYS LEFT
Password required
••••••••••
Customized exports

What leaves the portal, leaves a fingerprint.

Portfolio packs, samples, and reports export as PDFs — with the auditor's name, timestamp, and scope stamped on every page.

  • PDF preview in-browser · no unbranded download
  • CSV exports available on request only
  • Every export logged in the audit trail
Compliance checks0/4
Consent captured with timestamp
Data Protection Act 2018 · Art. 7
Data stored in UK region
AWS eu-west-2 · encrypted at rest
Learner can export their record
One-click JSON + PDF export
Learner can request deletion
Right to erasure · 30-day workflow
Complete access log

You know exactly what they looked at.

Every page view, every evidence open, every export — logged with timestamp and auditor identity. If a question comes up later, you can trace it.

  • Every view, click, and export logged
  • Immutable audit trail · nothing deletable
  • Filter the log by auditor, action, or date
  • Export the log as evidence of good governance
Next-action timelineStep 1/5
Enquiry logged
Wed 10:02
Owner assigned
Wed 10:04 · Priya
First contact
Wed 15:11 · SMS
Qualified
Thu 09:22
Converted
Fri 11:40
Zero over-sharing

They see what they should. Nothing else.

Row-level scoping means an auditor for one cohort literally cannot see another cohort. No accidental leaks, no misconfigured filters, no "oh, I forgot to remove that folder".

  • Row-level scope enforced server-side
  • Cross-cohort data invisible · not just hidden
  • Learner PII redactable per audit
  • Nothing shared outside the portal
FunnelLast 30 days
Enquiries
Contacted
Qualified
Approved
38% of enquiries land as approved learners.
Everything in Audit Access

The full list, included on every paid plan.

No feature caps, no upgrade prompts. Pick a tier by team size — the product doesn’t change between plans.

Audit-access features8 items

  • Password-protected auditor portalYes
  • Read-only visibilityYes
  • Awarding-body or unbranded portalYes
  • Complete access log · every view stampedYes
  • One-link handover to the auditorYes
  • Scope by learner / cohort / qualification / regionYes
  • Expiring access · rotate keys anytimeYes
  • Multiple auditors, distinct scopesYes

Security5 items

  • TOTP-protected login optionalYes
  • Row-level scope enforced server-sideYes
  • Cross-cohort data invisible · not just hiddenYes
  • Learner PII redactable per auditYes
  • Immutable, non-deletable audit trailYes

Advanced features4 items

  • CSV export available on request onlyYes
  • Filter access log by auditor / action / dateYes
  • Governance-evidence log exportYes
  • Every export logged in the audit trailYes
Explore other modules

All 18 hang together. Pick where the next thread runs.

See all 18 →
FAQ

The five things that actually stop people signing up.

Still something open? Ask it on the walkthrough — we’ll use your own qualifications in the demo workspace.

  • We've got eight years of records in spreadsheets.
    CSV import is supported for learners, qualifications, certifications and invoices. Your onboarding includes a 30-minute call where we map your actual exports — including the messy ones with merged cells and a header row three rows down. You don't have to tidy them up first.
  • Our qualification isn't a standard one.
    29 common UK qualifications ship as seeds and 15+ awarding bodies are pre-loaded, but you can add bespoke qualifications under any awarding body — including your own internal awarding body for in-house programmes that nobody else accredits.
  • Will assessors see learners they shouldn't?
    No. An assessor sees only the learners they're assigned to. Six roles ship out of the box — Admin, Programme Manager, Admissions Officer, Assessor, Finance and Viewer — each with 40+ granular permissions you can edit, or you can build custom roles from scratch.
  • What happens to our data if we leave?
    You get a full export on cancellation and a 30-day grace window, then permanent deletion on request as GDPR requires. No contract, no notice period — cancel from billing settings and the account runs to the end of the cycle you've paid for.
  • How long until we're actually running on it?
    A guided setup wizard, a sample-data workspace to learn on before you touch live records, then your CSV mapping call. Most centres are running their real cohorts within a week.
See it with your own qualifications in it

Manage with confidence.

Set the workspace up in an afternoon, import your learners from CSV, and watch the first renewal reminder go out on its own.

Start 14-day free trialBook a 20-minute walkthroughEmail me the module list (PDF)

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