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Module 09 / 18

Track Progress

Know exactly where every learner is, at criterion level.

Not a vague “in progress” — which criterion, assessed by whom, signed off when. The audit trail builds itself as people work, so it is never a reconstruction job.

Criterion-level progressAUDIT-READY
Timestamped and attributed. Every mark shows who and when.
IQA workflow

Sampling that keeps quality control clean.

IQA can sample by learner, assessor, or criterion. Feedback lands on the record. Quality issues surface early, not at EQA visit.

  • Sample by learner, assessor, or criterion
  • IQA notes thread against the evidence
  • Sampling plan tracked and reportable
  • IQA sign-off gates certification
RoutingNamed owner · SLA clock
Unassigned
1 waiting
Owners
Priya
Karim
Sasha
Deepak
Unassigned · Awaiting routing rule
Sign-off pipeline

Every criterion moves through the same small path.

Evidenced → assessed → IQA-checked → certified. Every hop stamped, attributed, and visible. Nothing gets lost between stages.

  • One rail from evidence to certification
  • Progress bars per learner, per cohort, per qualification
  • Reports flag learners at risk of missing deadlines
  • Certificate fires the moment the last box is ticked
FunnelLast 30 days
Enquiries
Contacted
Qualified
Approved
38% of enquiries land as approved learners.
Full audit trail

The trail builds itself.

Every action — evidence uploaded, mark given, sign-off recorded — writes to an immutable timeline. Reconstructing an EQA question is a search, not an archaeology project.

  • Every action stamped, attributed, immutable
  • Searchable by learner, criterion or date
  • Exports as PDF or CSV for EQA
  • One-click portfolio pack per learner
Next-action timelineStep 1/5
Enquiry logged
Wed 10:02
Owner assigned
Wed 10:04 · Priya
First contact
Wed 15:11 · SMS
Qualified
Thu 09:22
Converted
Fri 11:40
Everything in Track Progress

The full list, included on every paid plan.

No feature caps, no upgrade prompts. Pick a tier by team size — the product doesn’t change between plans.

Progress features12 items

  • Progress at unit levelYes
  • Progress at outcome levelYes
  • Progress at criterion levelYes
  • IQA sign-off workflowYes
  • Timestamped, attributed actionsYes
  • Full immutable audit trailYes
  • Progress bars per learner + cohort + qualificationYes
  • At-risk learner flaggingYes
  • IQA notes threaded per criterionYes
  • IQA sampling by learner / assessor / criterionYes
  • Auto-certificate on final sign-offYes
  • Completion + time-to-cert reportsYes

Security4 items

  • GDPR-safe evidence + sign-off flowYes
  • Role-gated sign-off permissionsYes
  • Immutable action log for EQAYes
  • PDF + CSV audit exportsYes

Advanced features5 items

  • One-click portfolio pack per learnerYes
  • Search actions by learner / criterion / dateYes
  • IQA sampling plan tracked + reportableYes
  • Bottleneck alerts before EQA visitsYes
  • Assessor-remark evidence flexibilityYes
Explore other modules

All 18 hang together. Pick where the next thread runs.

See all 18 →
FAQ

The five things that actually stop people signing up.

Still something open? Ask it on the walkthrough — we’ll use your own qualifications in the demo workspace.

  • We've got eight years of records in spreadsheets.
    CSV import is supported for learners, qualifications, certifications and invoices. Your onboarding includes a 30-minute call where we map your actual exports — including the messy ones with merged cells and a header row three rows down. You don't have to tidy them up first.
  • Our qualification isn't a standard one.
    29 common UK qualifications ship as seeds and 15+ awarding bodies are pre-loaded, but you can add bespoke qualifications under any awarding body — including your own internal awarding body for in-house programmes that nobody else accredits.
  • Will assessors see learners they shouldn't?
    No. An assessor sees only the learners they're assigned to. Six roles ship out of the box — Admin, Programme Manager, Admissions Officer, Assessor, Finance and Viewer — each with 40+ granular permissions you can edit, or you can build custom roles from scratch.
  • What happens to our data if we leave?
    You get a full export on cancellation and a 30-day grace window, then permanent deletion on request as GDPR requires. No contract, no notice period — cancel from billing settings and the account runs to the end of the cycle you've paid for.
  • How long until we're actually running on it?
    A guided setup wizard, a sample-data workspace to learn on before you touch live records, then your CSV mapping call. Most centres are running their real cohorts within a week.
See it with your own qualifications in it

Manage with confidence.

Set the workspace up in an afternoon, import your learners from CSV, and watch the first renewal reminder go out on its own.

Start 14-day free trialBook a 20-minute walkthroughEmail me the module list (PDF)

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