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Module 01 / 18

Forms

Ask once, on your own website.

Create smart forms in minutes and collect the right information — automatically mapped to learner and enquiry records.

  • Quick to build
    Create forms in minutes
  • Auto-mapped
    Fields map to the right columns
  • Accurate & secure
    Clean data, no manual rekeying
Form builder1 field
Field types
⠿Short text⠿Email⠿Dropdown⠿Date⠿File upload⠿Checkbox
Full nameShort text
maps to learner.short_text
Spam-proof by default

Bots stop at the door.

Cloudflare Turnstile is on for every form we ship, backed by an invisible honeypot. Real learners see a one-tap challenge. Bots never reach your queue — and the ones that try, we quarantine so you can review.

  • Cloudflare Turnstile enabled by default — nothing to configure
  • Invisible honeypot catches most drive-by bots silently
  • Blocked submissions logged separately — audit them anytime
  • No CAPTCHA fatigue for genuine learners
Spam-proof by default0 blocked
Turnstile + honeypotON
Enquiry queue1 accepted · 0 blocked
Priya Shah
[email protected]
ACCEPTED
buy-cheap-seo
[email protected]
BLOCKED
Callum Wright
[email protected]
ACCEPTED
crypto-invest
[email protected]
BLOCKED
Amelia Ford
[email protected]
ACCEPTED
GDPR consent capture

Compliance without a legal team.

Every form ships with the consent checkbox, timestamp capture, UK-region storage, and the learner's right-to-erasure workflow already wired in. You do not need to bolt anything on later.

  • Consent recorded with timestamp against the learner record
  • Data stored in UK region · encrypted at rest
  • Learner can export or delete their record from their portal
  • DPA-compliant retention windows configurable per form
Compliance checks0/4
Consent captured with timestamp
Data Protection Act 2018 · Art. 7
Data stored in UK region
AWS eu-west-2 · encrypted at rest
Learner can export their record
One-click JSON + PDF export
Learner can request deletion
Right to erasure · 30-day workflow
Straight into Enquiries

What arrives is an enquiry, not an email.

Every submission lands as a real enquiry in your pipeline: owner assigned, source tagged, SLA clock running. No re-typing, no lost leads sitting in someone's personal inbox while they're on leave.

  • Submission → Enquiry in under a second
  • Source tag set from the form (web · social · referral)
  • Routing rule picks the right owner automatically
  • Conversion funnel visible from day one
FunnelLast 30 days
Enquiries
Contacted
Qualified
Approved
38% of enquiries land as approved learners.
Everything in Forms

The full list, included on every paid plan.

No feature caps, no upgrade prompts. Pick a tier by team size — the product doesn’t change between plans.

Forms features16 items

  • Unlimited form submissionsYes
  • Unlimited form viewsYes
  • Unlimited team membersYes
  • Up to 2 TB storage (plan-dependent)Yes
  • Modern, intuitive form builderYes
  • Dynamic course listingYes
  • E-signaturesYes
  • Custom PDF generation from responsesYes
  • Conditional logicYes
  • Email notificationsYes
  • Prebuilt enquiry formYes
  • Prebuilt course-purchase formYes
  • Multiple pagesYes
  • File uploadsYes
  • File upload size — 100 MBYes
  • Prebuilt form templatesYes

Security6 items

  • GDPR complianceYes
  • Spam protection (CAPTCHA)Yes
  • Branded email notificationsYes
  • Respondent notificationsYes
  • Custom thank-you pageYes
  • Multiple notification recipientsYes

Advanced features6 items

  • Hidden fieldsYes
  • Form embedding on your websiteYes
  • Auto-mapping to learner recordsYes
  • Shareable public form URLYes
  • Response filtering + saved viewsYes
  • Export of responsesYes
Explore other modules

All 18 hang together. Pick where the next thread runs.

See all 18 →
FAQ

The five things that actually stop people signing up.

Still something open? Ask it on the walkthrough — we’ll use your own qualifications in the demo workspace.

  • We've got eight years of records in spreadsheets.
    CSV import is supported for learners, qualifications, certifications and invoices. Your onboarding includes a 30-minute call where we map your actual exports — including the messy ones with merged cells and a header row three rows down. You don't have to tidy them up first.
  • Our qualification isn't a standard one.
    29 common UK qualifications ship as seeds and 15+ awarding bodies are pre-loaded, but you can add bespoke qualifications under any awarding body — including your own internal awarding body for in-house programmes that nobody else accredits.
  • Will assessors see learners they shouldn't?
    No. An assessor sees only the learners they're assigned to. Six roles ship out of the box — Admin, Programme Manager, Admissions Officer, Assessor, Finance and Viewer — each with 40+ granular permissions you can edit, or you can build custom roles from scratch.
  • What happens to our data if we leave?
    You get a full export on cancellation and a 30-day grace window, then permanent deletion on request as GDPR requires. No contract, no notice period — cancel from billing settings and the account runs to the end of the cycle you've paid for.
  • How long until we're actually running on it?
    A guided setup wizard, a sample-data workspace to learn on before you touch live records, then your CSV mapping call. Most centres are running their real cohorts within a week.
See it with your own qualifications in it

Manage with confidence.

Set the workspace up in an afternoon, import your learners from CSV, and watch the first renewal reminder go out on its own.

Start 14-day free trialBook a 20-minute walkthroughEmail me the module list (PDF)

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