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Module 08 / 18

E-portfolio

The e-portfolio your awarding body expects — without the shoebox.

A live evidence library per learner, with every item tagged to the exact unit, outcome and criterion it proves. Still running paper courses? Track those alongside, in the same system.

Evidence libraryTAGGED TO CRITERION
Nothing tagged yet
Every media type

Photo, video, PDF, observation — one library.

What awarding bodies accept, LogMom stores. Big video files chunk in the background. Old paper evidence gets scanned in and lives beside the digital record.

  • Photo, video (up to 500MB), PDF, audio, signed observations
  • In-browser preview — nothing to download
  • Version history · nothing is ever lost
  • Paper-era evidence supported alongside digital
Auto-foldersPer-learner · per-year
Uploads route to learner / year automatically. No admin filing.
Assessor feedback

The conversation lives on the evidence.

Assessor comments, IQA sampling notes, learner replies — all thread against the evidence item they refer to, not lost in a separate email.

  • Threaded comments per evidence item
  • IQA can sample and comment · learner sees it
  • Read-only for EQA · everything visible
  • Full audit trail of who reviewed what, when
Next-action timelineStep 1/5
Enquiry logged
Wed 10:02
Owner assigned
Wed 10:04 · Priya
First contact
Wed 15:11 · SMS
Qualified
Thu 09:22
Converted
Fri 11:40
Sign-off funnel

From uploaded to sealed, at criterion level.

Every criterion moves through the same small pipeline: evidenced → assessed → IQA-sampled → certified. Nothing gets stuck; everything is visible.

  • Evidenced → Assessed → IQA → Certified
  • Bottlenecks visible before EQA arrives
  • Portfolio pack exports at any stage
  • Ready for EQA visit at the click of a button
FunnelLast 30 days
Enquiries
Contacted
Qualified
Approved
38% of enquiries land as approved learners.
Everything in E-portfolio

The full list, included on every paid plan.

No feature caps, no upgrade prompts. Pick a tier by team size — the product doesn’t change between plans.

E-portfolio features12 items

  • Evidence library per learnerYes
  • Tag to unit / outcome / criterionYes
  • Photo evidenceYes
  • Video evidence (up to 500 MB)Yes
  • PDF + document evidenceYes
  • Signed observation recordsYes
  • Assessor feedback threaded per itemYes
  • Assessor sign-off per criterionYes
  • Paper-course tracking alongside digitalYes
  • Full version history · nothing overwrittenYes
  • In-browser preview · no download neededYes
  • One-click portfolio pack exportYes

Security4 items

  • GDPR-safe evidence handlingYes
  • Row-level scoping per assessor / IQAYes
  • Every review + sign-off attributedYes
  • Watermarked exports for EQAYes

Advanced features4 items

  • Bulk-tag from mobile or laptopYes
  • Search evidence by criterion or typeYes
  • Reassign evidence to a different unitYes
  • Share pack with EQA via expiring linkYes
Explore other modules

All 18 hang together. Pick where the next thread runs.

See all 18 →
FAQ

The five things that actually stop people signing up.

Still something open? Ask it on the walkthrough — we’ll use your own qualifications in the demo workspace.

  • We've got eight years of records in spreadsheets.
    CSV import is supported for learners, qualifications, certifications and invoices. Your onboarding includes a 30-minute call where we map your actual exports — including the messy ones with merged cells and a header row three rows down. You don't have to tidy them up first.
  • Our qualification isn't a standard one.
    29 common UK qualifications ship as seeds and 15+ awarding bodies are pre-loaded, but you can add bespoke qualifications under any awarding body — including your own internal awarding body for in-house programmes that nobody else accredits.
  • Will assessors see learners they shouldn't?
    No. An assessor sees only the learners they're assigned to. Six roles ship out of the box — Admin, Programme Manager, Admissions Officer, Assessor, Finance and Viewer — each with 40+ granular permissions you can edit, or you can build custom roles from scratch.
  • What happens to our data if we leave?
    You get a full export on cancellation and a 30-day grace window, then permanent deletion on request as GDPR requires. No contract, no notice period — cancel from billing settings and the account runs to the end of the cycle you've paid for.
  • How long until we're actually running on it?
    A guided setup wizard, a sample-data workspace to learn on before you touch live records, then your CSV mapping call. Most centres are running their real cohorts within a week.
See it with your own qualifications in it

Manage with confidence.

Set the workspace up in an afternoon, import your learners from CSV, and watch the first renewal reminder go out on its own.

Start 14-day free trialBook a 20-minute walkthroughEmail me the module list (PDF)

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